Document Controller / Administrative Specialist

About the Role

• Core Focus: Managing production and technical documentation.
• Key Collaboration: Document preparation and direct liaison with production and service departments.

SPE “Athlon Avia”, a full-cycle Ukrainian research and production enterprise and an industry leader in unmanned aerial systems (UAS), is seeking a detailed-oriented Document Controller / Administrative Specialist to join our growing team due to active business expansion.

Key Responsibilities

• Technical Documentation Management: Maintain, organize, and process production, technical, and service documentation.
• Parts & Inventory Tracking: Input data regarding used spare parts and components into internal tracking systems.
• Write-Off Reports: Prepare, format, and finalize official write-off certificates and decommissioning acts.
• Maintenance & Repair Operations: Process, analyze, and track service requests and repair tasks.
• Data System Maintenance: Maintain and update operational records in electronic data systems to ensure real-time accuracy.
• Interdepartmental Liaison: Coordinate seamless document workflows between production units and service support teams.

Candidate Profile & Requirements

Required Experience:

• Background in record-keeping, document management, or operational administrative support.
• Proficiency in PC usage and standard office software (MS Office / Office 365).
• Experience with technical or manufacturing documentation is considered a strong advantage.

Key Qualifications & Competencies:

• Fluency in business Ukrainian.
• High attention to detail, strong sense of accountability, and structured organizational skills.
• Analytical mindset with the capacity to handle large volumes of technical data.

Personal Attributes:

• High responsibility & reliability.
• Attention to detail.
• Excellent organizational skills.
• Stress tolerance & composure.
• Analytical thinking.
• Result-oriented mindset.

What We Offer

• Formal Employment & Full Social Package: Official employment from Day 1 in compliance with Ukrainian labor laws, including paid vacation, sick leave, and social security contributions.
• Competitive Compensation: Transparent salary reviews aligned with market dynamics to ensure fair and competitive pay.
• Career Progression & Development: Clear opportunities for vertical and horizontal career mobility within a company committed to long-term talent retention.
• Dynamic & Innovative Environment: Opportunity to work in a high-tech industry alongside an agile team driving tomorrow’s results today.
• Comprehensive Medical Insurance: 100% company-funded health insurance prioritizing physical and mental well-being.
• Corporate English Classes: 100% company-funded language courses to maintain or enhance your English proficiency.
• Military Reservation (Deferment): Official deferment processing initiated starting from the first day of employment.